Thursday, February 26, 2015

Search Ancestry Like a Pro (#RootsTech #RTATEAM)

At RootsTech, Crista Cowan presented “Search Ancestry.com Like a Pro.”

“Remember, you are not searching for people; you are searching for records about people,” said Cowan. She presented the process she uses to find records.

  • Start by looking at the hints. [Click the leaf shown in the person page—below—or on the tree view.]
    Fred Ross Cown example from person page on Ancestry.com

    “Ancestry provides hints for the top 10% of our most popular databases as a way to get people started in their discoveries.” They are just hints not certainties. Pay attention to record hints first. Use hints to other family trees as clues. [I might emphasize this. The evidentiary value of other people’s family trees is much, much less than the evidentiary value of original records. ---tai]
  • When you follow a hint, you are going to link to a record page. Pay attention to the view button on the record page (#1 in the image below). “Always, always, always look at the image.” The image is going to have more information than the record page. [And there is always the possibility of transcription errors.]
    Fred R Cowan census record example from Ancestry.com

    When you find a record about your ancestor, attach the record to your tree so you don’t have to search for it again. [Also, Ancestry.com marks it as such in search results and the record page (#2 in the image above). When you come across it again, you know you’ve already discovered it.]

  • While you are looking at an ancestor’s record, look at the suggested records shown along the side (#3 in the image above). This is like Amazon.com which shows you a list of the other things people bought who bought what you bought. That’s what suggested records are. These are records that other Ancestry.com members have attached to the same person in their trees.
  • After you’ve looked at the hints, there are still more records to find. There are misspellings, wrong ages, and other reasons why hinting doesn’t find all the records. Search starting from the tree. [Underneath the portrait in the first image above, click “Search records.”]

    Ancestry.com fills in the search boxes for you with every piece of information known about that person, including every place they have ever lived and all their immediate family. “We do this because we want to see what records bubble to the top. Is there any single record that has all the information? No, so we present a list of ranked results.” Pay attention to the records that show up at the top of the list of results. Don’t go through too many pages of results. Stop after a page or two. Then switch from records to categories.
  • Craft a basic search. [I can’t remember for sure what my notes mean by this. Perhaps she was recommending trying a search without all the extra detail added by starting a search from the tree. That’s what I do at this point. The extra detail suppresses results from databases with fewer fields.] Use the advanced search form. Once you choose to use the advanced search form, it remembers. It has more fields which will make it possible to do a more powerful search. Think about the kind of record you are searching for when crafting a search.
  • Do a global search. It searchers over 32,000 titles containing over 15 billion records. That number is growing by one million new records every day.
  • Do a category search. It searches only records that are included in a specific category. Categories are listed along the right side of the main search page. [I think Cowan also pointed out the special categories found in the lower-right corner: New York 400th anniversary, African American, and Jewish family history. Over the years there have been others. They didn’t included them in the list, so they may not be current. I’ve seen  NARA, U.S. Military, and others.]
  • Do a database search to search for records in a specific database. Extra search boxes are present to allow matching fields not present in a global search.

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